APOSTLES OF QUEEN OF PEACE
Terms & Conditions are included with your confirmation.
Payment of deposit indicates that you have read and accepted the Terms & Conditions.
TERMS AND CONDITIONS
RESERVATION AND PAYMENT: Reservations are confirmed upon receipt of a $500.00 deposit per person and a signed reservation form. Filling out the attached registration form and payment constitutes agreement with stated terms and conditions. Full payment is due 60 days prior to departure. A late payment fee of $100.00 per person will apply for all payments received after the payment deadline. Documents are not guaranteed if final payment is not received on time. If expediting of documents is required due to late registration or payment, the passenger will be liable for extra costs incurred for rush delivery of documents.
Incase reservations made within 30 days of departure while pilgrimage booking space is available, there will be charged a $100.00 late processing fee. This will not be guaranteed for the booking for this pilgrimage trip. You may pay by check, money order, or wire transfer fund to ‘Apostles of Queen of Peace’ account mentioned by the payment options guideline.
RESPONSIBILITY CLAUSE: The Apostles of Queen of Peace, its employees, officers, directors, shareholders, subsidiaries, affiliates, successors, agents, and assigns (collectively “AQOP” abbreviation) does not own or operate any entity which is, to or does provide services for your trip; including, for example, lodging facilities, transportation companies, sightseeing establishments, food service providers, etc. As a result AQOP is not liable for any negligent or willful act or failure to act of any such person, or of any third party not under its control. Without limiting the foregoing, AQOP shall not be responsible for any injuries, death, damage, delay, or loss caused to participant as a result of social or labor unrest, mechanical or construction difficulties, hotel, airline or other overbooking, health or disease problems, terrorist or criminal activity of any kind, acts of God, weather, local laws or regulations, or any other actions and/or omissions AQOP’s direct control. Participant voluntarily assumes all such risks.
The Apostles of Queen of Peace (AQOP) acts as pilgrimage tour operator. You acknowledge that you are aware that political instability or regional conflicts occur in some areas traveled. The AQOP cannot be held responsible for injuries or damages resulting from such instability or conflicts. The suppliers providing transportation, sightseeing arrangements and hotel accommodations for the pilgrimage tour programs are independent contractors and are not agents or employees of the AQOP.
All coupons, receipts, and tickets are issued subject to the terms and conditions specified by the suppliers. By utilizing the service of the suppliers, you agree that the Apostles of Queen of Peace (AQOP) will not be liable for any accident, loss, injury, or damage to you or those traveling with you in connection with any accommodations, transportation or any other services resulting directly or indirectly from any occurrences or conditions beyond its control including defects in vehicles, breakdown in equipment, thefts, delay or cancellation of or changes in itinerary, for any act, omission or event during the time you are on the vehicle or aircraft. The AQOP is not responsible for the late arrival of passengers at airports or lodging due to inclement weather, nor are they to be held liable for payment or any refund for unused hotel accommodations or meals occasioned by such late arrivals at the hotels holding rooms as confirmed itineraries. The AQOP reserves the right to make changes in the itinerary or cancel a pilgrimage at any time, whenever the organization deems it necessary for the comfort, convenience and safety of the pilgrim participants.
TRAVEL PROTECTION: Travel protection is recommended. Travel protection and plan is not included on your pilgrimage trip confirmation.
CANCELLATION & REFUND: If you wish to cancel or revise a reservation (a revision being any change whatsoever in the reservation as booked) it must be made in writing. The following charges will be assessed after payment of any account:
More than 91 days before departure date: A minimum fee of $350.00 per person applies from time of deposit until 91 days before departure.
Between 90 days and 61 days before departure date: A minimum cancellation fee of $500.00 per person applies from 90 days before departure until 61 days before departure.
Within 60 days of departure date: All deposits are non-refundable regardless of the reason for cancellation.
PILGRIMAGE TOUR CANCELLATIONS:
Cancellation by individuals or Group Leaders, or due to state advisories and/or state warnings, acts of war, war, terrorism, acts of God, natural disaster, epidemic outbreaks, inclement weather, or any other circumstance outside the control of the AQOP, are not the fault of the AQOP and will not be eligible for a refund, regardless of the reason for the group cancellation. These cancellations will be treated as individual cancellations and subject to standard cancellation fees as outlined on the trip guideline. Should the trip be postponed to a future date the AQOP reserves the right to charge an administrative fee for the work completed and to offer Future Travel Credit governed by specific rules and regulations. The AQOP cannot guarantee any rescheduled trips will be identical in price and itinerary inclusions. For the protection of the travelers and their financial investment The AQOP strongly encourages travelers to purchase optional Travel Protection, especially Cancel for Any Reason policy, which provides broader coverage in case of cancellations.
AIRFARE: All airline tickets are non-refundable and cannot be cancel or change once tickets are issued.
AIRLINE SEATING AND SPECIAL REQUESTS: Seating is assigned by the airlines. We do not reserve specific seats with the airline but are happy to make requests. You may change your seat at the airport or prior to departure. All special needs and dietary requests must be sent in writing at the time of deposit. We are happy to add your frequent flyer number to your reservation, but you are responsible to follow up at check-in to be sure it in your flight record.
TRAVEL DOCUMENTS: A valid USA passport is required for travel. If you are not a United States citizen, traveler is responsible for making sure they have the correct documents necessary to travel. Make sure passport utilized will remain valid at least for 6 months after your return date.
LUGGAGE AND PERSONAL ITEMS: The AQOP is not responsible for the loss, theft, or delay of participant’s belongings. Please check with your booked airline for checked and carry-on baggage limitation, restriction and regulations and policies. All our trips permit one (1) suitcase of no more than 50lbs. and one (1) small carry on no more than 18lbs. which can be stored in the airline overhead compartment. Ladies may have one (1) purse with them as well.
Travelers may file own Travel Protection Plan claim to recoup these costs. Be sure to save all receipts and documentation.
TRANSFERS AND ACCOMMODATIONS: Our pilgrimages include ground round trip transfers to Medjugorje, unless otherwise arranged. Accommodations are based on double/triple twin-bedded rooms.
SINGLE ROOM SUPPLEMENT: A single rooms are available for an additional cost. Prices are based on two people per room. Should your requested roommate cancel you are subject to the single supplement charge unless room share with other participant pilgrim traveler.
PHYSICAL DEMANDS:
The Traveler agrees that pilgrimage travel often requires walking considerable distances over uneven and unprepared terrain and up or down stairs in all forms of weather. Many sites on pilgrimage trips lack accommodations for the physically impaired. Travelers agree that they are prepared for the physical challenges of pilgrimage and that they will not hold AQOP liable for trip disruption or injury resulting from the physical demands of the trip.
If a Traveler is unable or unwilling to keep up with the pace of the group, the AQOP representative(s) will be happy to discuss actions a Traveler can take to catch up with the group. However, any additional transportation expenses, hired services, missed activities, etc. will not be reimbursed by the AQOP.
Questions regarding physical demands or your personal responsibilities should be directed to the AQOP office at (703) 383-0113 BEFORE you enroll in a pilgrimage tour. The AQOP reserves the right to refuse any participant or potential participant at its sole discretion.
Traveler(s) Possessions
The Traveler’s possessions are solely the responsibility of the Traveler. The AQOP assumes no responsibility for lost, forgotten, stolen, or confiscated items. The AQOP and our representatives cannot take on the responsibility of retrieving personal items forgotten on the bus or at restaurants, hotels, and airports. The AQOP assumes no responsibility for the pricing, authenticity, or quality of any items purchased on the trip.
Travelers are responsible for understanding and adhering to local laws concerning behavior, controlled items, and substances. The AQOP assumes no responsibility for fines, arrest, or legal ramifications due to the traveler’s chosen behavior and or possession or use of controlled items or substances.
Dietary Restrictions and Concerns
Travelers who have specific dietary needs and restrictions are encouraged to disclose such to the AQOP in writing. While the AQOP will make a reasonable effort to notify its representative(s) and third-party suppliers of the restrictions. We rely on multiple suppliers and airlines for service therefore, the AQOP cannot guarantee that all food on the trip will meet the traveler’s needs and restrictions. The AQOP assumes no responsibility for illness or harm from food consumed by the traveler. It is the traveler’s responsibility to assure food meets their needs and restrictions while on the trip.
Special Medical Conditions
Travelers who require Special Assistance must report any disability requiring special attention to the AQOP in writing at the time of registration. If requested, the AQOP makes every effort to accommodate disabled passengers by reserving wheelchair assistance at airports and handicap accessible rooms for them where available. However, the AQOP cannot guarantee and is not responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers. Be aware that most the AQOP trips are operated outside the U.S. where the Americans with Disabilities Act is not applicable and facilities for disabled individuals are limited. Most transportation services, including the touring motor coaches, are not equipped with wheelchair ramps or lifts. We are happy to request pricing for wheelchair rental during the trip if requested in writing.
The AQOP regrets that it cannot provide individual assistance to any traveler for walking, dining, while in their room, on or off any form of conveyance, or for other personal needs. A qualified and physically able companion(s) must accompany passengers who need special assistance. It is the traveler’s responsibility to arrange for such assistance prior to making their reservations.
Motorized scooters are often unsuitable and impossible to accommodate due to the nature of our trips. The AQOP assumes no responsibility for any medical condition that occurs prior to, during, or after the tour. Additionally, airlines are not able to guarantee or provide assistance for disabled passengers including special seating.
Breast-feeding and pregnant women considering international travel should evaluate the potential issues associated with international travel as well as the quality of medical care available at the destination and during transit. Travelers assume all risks as well as all medical costs, transportation requirements, lodging expenses, and all other associated costs necessitated by complications arising during the trip.
Young Travelers
Travelers who are younger than 18 years of age on the departure date must be accompanied by an adult. Due to heightened security, many countries have adopted practices to prevent international abductions of children. If a child will be traveling with adults other than the parents or with only one parent, it is recommended that a notarized letter be written by the parents or non-traveling parent granting authorization to the supervising adult, including the dates and destinations of travel. The AQOP also suggests that parents contact the appropriate consulate and airlines for additional requirements.
We accept younger traveler ages 8-12 traveling with one or two adults.
Safety Procedures
Select International Tours has undertaken a reasonable inquiry, with all the suppliers (including airlines, hotels, bus companies, and other service providers) used on our trips to ensure they have instigated the best available procedures regarding protective policies advised by local government and health authorities. The client understands and agrees that the supplier(s) may not apply those policies as diligently as the policies suggest. In addition, even if the supplier makes a good faith effort to enforce its good practices, some travelers may refuse to cooperate. Therefore, the client agrees not to hold Select International Tours or the trip’s Group Leaders responsible should they or anyone on the trip contract COVID-19 or any other illness during or after the trip.
Agreement to Avoid Transmission of Illness
The trip participants agree to behave responsibly should they become sick during a trip. If the traveler should become ill while traveling, they agree to make every reasonable effort to reduce the transmission of their illness to the other travelers in their group. This may include–but is not limited to– wearing a mask when it is impossible or impractical to avoid close proximity with other travelers, frequently washing and sanitizing hands, covering coughs or sneezes, sitting apart from the group during meals, or staying back at the hotel while the group tours. Select International Tours reserves the right to ask the traveler to remain apart from the group if their illness may result in spreading to other trip members. Any costs incurred due to accidents or illness are the sole responsibility of the travelers. Purchasing travel insurance may help with unexpected costs due to injury or illness while traveling.
Force Majeure
The AQOP is not responsible for and no damages are due to a traveler for failure by the AQOP to perform obligations related to the delivery of tour services if such failure results from Acts of God (including fire, flood. Hurricane, storm, or other natural disasters), war, invasion, acts of foreign enemies, cyber-attacks, hostilities, terrorism, nationalism, government sanction, blockage or embargo, labor dispute, strike, lockout, interruption, or failure of any mode of conveyance, electricity, internet or telephone services, or illness, accident, or death of the AQOP representative. Optional Trip Protection is strongly encouraged.
